Anyone Use Cakechildcare.Com For Management?

[craftymissbeth]

This is how my rates are set up vs. how my templates look:
Pick-ups at 3:00 are $90 per week, then $5 more for every 15 minutes later until 5:00.

So my templates look like:
Hours of Care Templates
7:00am - 3:00pm
7:00am - 3:15pm
7:00am - 3:30pm
7:00am - 3:45pm
7:00am - 4:00pm
7:00am - 4:15pm
7:00am - 4:30pm
7:00am - 4:45pm
7:00am - 5:00pm
Drop-In Hours - 7:00am - 5:00pm

Tuition Rate Templates
(Template names in parenthesis)
Template Name | Age in Months | Rate | Description
(7:00am - 3:00pm) | 0-999 | $90 | Weekly Tuition: 7:00am - 3:00pm
(7:00am - 3:15pm) | 0-999 | $95 | Weekly Tuition: 7:00am - 3:15pm
(7:00am - 3:30pm) | 0-999 | $100 | Weekly Tuition: 7:00am - 3:30pm
(7:00am - 3:45pm) | 0-999 | $105 | Weekly Tuition: 7:00am - 3:45pm
(7:00am - 4:00pm) | 0-999 | $110 | Weekly Tuition: 7:00am - 4:00pm
(7:00am - 4:15pm) | 0-999 | $115 | Weekly Tuition: 7:00am - 4:15pm
(7:00am - 4:30pm) | 0-999 | $120 | Weekly Tuition: 7:00am - 4:30pm
(7:00am - 4:45pm) | 0-999 | $125 | Weekly Tuition: 7:00am - 4:45pm
(7:00am - 5:00pm) | 0-999 | $130 | Weekly Tuition: 7:00am - 5:00pm
(Drop-In Rate) | 0-999 | $25 | Daily Drop-In Rate
(SA Summer w/ Summer School) | 0-999 | $10 | Daily Rate SA Summer w/ Summer School
(SA Summer w/o Summer School) | 0-999 | $80 | Daily Rate SA Summer w/o Summer School
(Daily Rate - DCB's Name) | 0-999 | $19 | Daily Rate - DCB's Name


The last four are tuition rates are the ones I'm worried about. The $25 drop-in is for a dcb who has a funky varied schedule and I'm charging them on a drop-in basis. The two SA Summer ones are for my 7 yo nephew who will be going to summer school for mornings in June and I am charging $50 a week, but he won't be here every week. Then he'll be full-time for the rest of summer. And the $19 last one is for my two weeks on two weeks off dcb.

I'm so confused. :: I hope I set all of that up right.

[Blackcat31]

Have you guys watched the help video tutorials?

I have watched all but the last three.... they have helped alot.


Crafty....my templates are similar but rather than use a daily breakdown, I entered it as weekly. Now the FIRST time the family signs in, it charges them for the week (I think).

I honestly haven't tried to use it yet as a replacement for the acct part of MMK/ I initially started using this as a means to accurately track sign in/outs.

[MarinaVanessa]

I watched the tutorial about setting up the templates but it only covered it as if it was a center and the children are able to come and go whenever they want during business hours but considering that I work based on contracted schedules for each individual family, I'm not sure how to set it up.

I have one family that comes FT on a set schedule.
I have one family that comes FT on a variable schedule (they give the schedule the week before, 2 kids)
I have one family that comes PT 3 days a week on a set schedule
I have one family that comes PT 2 days a week on a set schedule
And I have 4 families that come as drop-ins when they need me and if I have room. I charge both hourly and a daily rate.

I'm so confused

I paid the $7 for the monthly subscription so that I could get help setting it up and I ended up having to fill out an e-form and "they'll get back to me in 24 hours". Yeah, doubt they work on weekends, Monday is a holiday and Tuesday is a busy day for me ::.

Well so far I'm frustrated and after seeing that every little thing costs extra I might as well keep MMK.

[craftymissbeth]

Yeah, I'm going to continue using MMK for my accounting, especially since I just renewed it last month for the year. I'll try using Cake for accounting along with it and see which I want to keep for next year.

So far neither of my families weekly rate is showing up as due in their accounts. I set it to bill them every Friday @ 12am. So shouldn't it have shown up by now?

[craftymissbeth]

Nevermind, I fixed it. Their amount is showing up now. Whew.

[MarinaVanessa]

This is how my rates are set up vs. how my templates look:
Pick-ups at 3:00 are $90 per week, then $5 more for every 15 minutes later until 5:00.

So my templates look like:
Hours of Care Templates
7:00am - 3:00pm
7:00am - 3:15pm
7:00am - 3:30pm
7:00am - 3:45pm
7:00am - 4:00pm
7:00am - 4:15pm
7:00am - 4:30pm
7:00am - 4:45pm
7:00am - 5:00pm
Drop-In Hours - 7:00am - 5:00pm

Tuition Rate Templates
(Template names in parenthesis)
Template Name | Age in Months | Rate | Description
(7:00am - 3:00pm) | 0-999 | $90 | Weekly Tuition: 7:00am - 3:00pm
(7:00am - 3:15pm) | 0-999 | $95 | Weekly Tuition: 7:00am - 3:15pm
(7:00am - 3:30pm) | 0-999 | $100 | Weekly Tuition: 7:00am - 3:30pm
(7:00am - 3:45pm) | 0-999 | $105 | Weekly Tuition: 7:00am - 3:45pm
(7:00am - 4:00pm) | 0-999 | $110 | Weekly Tuition: 7:00am - 4:00pm
(7:00am - 4:15pm) | 0-999 | $115 | Weekly Tuition: 7:00am - 4:15pm
(7:00am - 4:30pm) | 0-999 | $120 | Weekly Tuition: 7:00am - 4:30pm
(7:00am - 4:45pm) | 0-999 | $125 | Weekly Tuition: 7:00am - 4:45pm
(7:00am - 5:00pm) | 0-999 | $130 | Weekly Tuition: 7:00am - 5:00pm
(Drop-In Rate) | 0-999 | $25 | Daily Drop-In Rate
(SA Summer w/ Summer School) | 0-999 | $10 | Daily Rate SA Summer w/ Summer School
(SA Summer w/o Summer School) | 0-999 | $80 | Daily Rate SA Summer w/o Summer School
(Daily Rate - DCB's Name) | 0-999 | $19 | Daily Rate - DCB's Name

Ok, another question. Did you make individual templates for each line above? Or did you create one new template and list all of the above in that template. I am so confused ::

[Blackcat31]

I paid the $7 for the monthly subscription so that I could get help setting it up and I ended up having to fill out an e-form and "they'll get back to me in 24 hours". Yeah, doubt they work on weekends, Monday is a holiday and Tuesday is a busy day for me ::.

Cake Childcare number 575-322-5322

Maybe try that.

Otherwise, I read in the comment section the fastest way to reach them is to send them a FB message.

https://www.facebook.com/cakechildcare

[craftymissbeth]

Ok, another question. Did you make individual templates for each line above? Or did you create one new template and list all of the above in that template. I am so confused ::

Each of those lines is a whole new template. So I have a crap ton of templates :: But so far this method is working. I've managed to get the accounts to pull up the right amount that's due today so I guess it's working :confused: ::

[craftymissbeth]

Cake Childcare number 575-322-5322

Maybe try that.

Otherwise, I read in the comment section the fastest way to reach them is to send them a FB message.
https://www.facebook.com/cakechildcare

I wrote a post on their FB wall last night and they responded to it this morning, so it didn't take too long at all. Although I prefer immediate gratification

They referred me to the video tutorials and I already watched the ones I think are relevant to my issues. I'm going to spend nap time watching all of them.

[MarinaVanessa]

Cake Childcare number 575-322-5322

Maybe try that.

Otherwise, I read in the comment section the fastest way to reach them is to send them a FB message.
https://www.facebook.com/cakechildcare

I'm used to instant gratification too . I'm used to calling a customer care number, waiting on hold up to 20 minutes and then getting through to a live person .

I did leave them a FB message, as well as filled out an e form. I'm just playing with the program now trying to figure stuff out on my own. Maybe I'll call the number again. I'll try calling the number again during nap.

My DH says that he's going to take a programming class and that he will build me my own program just how I like it and that he will sell it. I told him that he'd better make it to have everything that MMK has and everything that Cake has for the price of MMK or less AND MUCH BETTER TUTORIALS ::.

[craftymissbeth]

Tell him to get himself enrolled ASAP! ::

I would totally pay for something like that!

[Blackcat31]

Tell him to get himself enrolled ASAP! ::

I would totally pay for something like that!

Me too!!

[MarinaVanessa]

Each of those lines is a whole new template. So I have a crap ton of templates :: But so far this method is working. I've managed to get the accounts to pull up the right amount that's due today so I guess it's working :confused: ::

Ok got it.

Ugh, I just realized that this might now work for me though. I have a client that is part time and picks up at the same time on all three days so that's ok but my other PT family comes 2 days a week and is here 9am-5pm on one day and 3pm-5pm on another day ... oh man my head hurts, I need a break.

[craftymissbeth]

Ok got it.

Ugh, I just realized that this might now work for me though. I have a client that is part time and picks up at the same time on all three days so that's ok but my other PT family comes 2 days a week and is here 9am-5pm on one day and 3pm-5pm on another day ... oh man my head hurts, I need a break.

You an create a different template for the one that comes at a different time.
So if they come Monday, Wed, Fri...

Monday 9:00am - 5:00 pm
Wednesday 3:00pm -5:00pm
Friday 3:00pm - 5:00pm

From what I'm seeing, you can make a separate template for kids who have funky schedules... so I think that as long as you figure out how to input all of the info correctly, anyone's schedule should work. Even if it's weird

[MarinaVanessa]

You an create a different template for the one that comes at a different time.
So if they come Monday, Wed, Fri...

Monday 9:00am - 5:00 pm
Wednesday 3:00pm -5:00pm
Friday 3:00pm - 5:00pm

From what I'm seeing, you can make a separate template for kids who have funky schedules... so I think that as long as you figure out how to input all of the info correctly, anyone's schedule should work. Even if it's weird

Ok got it. I'll try it during nap. I am NOT doing any of this during my ling weekend