Has Anyone Ever Had to Give Term Notice In Person?

[daycarediva]

Childcare Letter of Termination


This letter is to inform you ________________________that as of ________________________I will no longer be able to offer childcare services to:

Child Name: ____________________


[ ] I will continue to provide child care services until____________________.

[ ] Care is terminated effective immediately.

I am Terminating the childcare contract for the following reason(s).
Reason given:

[ ] Violation of contract or parent handbook by parent.

[ ] NSF check

[ ] Failure to pay fees in accordance to the contract

[] Parent/Provider differences

[ ] Child behavior
[ ] Other _________________________________________________________________
In accordance with my Policies and Contract, you are required to pay for my services up to the last day of services provided.

Amount due at this time: $________________due on Friday________________.



Provider Signature __________________________Date_____________

Parent Signature ___________________________Date______________

[MarinaVanessa]

I have never termed by email or text.

Neither have I ... well I have never termed in text and I have sent an email but it was a copy of the termination letter that I had already given them in person.

My personal opinion: We are business owners and even though this business is very personal because we get to know children and their families I believe that a certain level of professionalism should be maintained. To me even though I accept texts and emails as forms of communication it's only used for things that aren't very important like to remind them they are low on supplies or to notify me that their chid will be absent for the day.

I would personally never use email (and deffinetely not text ever) as the only form of communication when terminating a family. Even when giving them a written term letter the letter only briefly summarizes and puts in writing that they are terminated because I want to keep something in writing in their file but I only hand it to them after talking to them in person. The only time that I would ever simply mail them a termination letter without talking to them in person would be if the I could not personally speak to them and if they were unreachable by phone. I just think from a parent's perspective and I feel like I'd be really upset if I was terminated and wasn't given notice personally.

[MarinaVanessa]

I believe in doing it in person when possible.

In your case, I know you're due money. So, taking their cash and then saying "oh, by the way" would be very akward.

When I termed that family last year, it was really akward because it was over behavior. I felt like I was essentially saying "your kids are just too awful to come here'. So, I didn't say much, just that after careful consideration, I'd decided that our arrangement needed to end. THen, I handed her the letter in an envelope, which gave no reason, just the business side.

When she pressed for a reason, I just said "There is nothing I can say to make this easier for you, so I am not going to explain it. We've already talked through everything, and I have no desire to rub salt in the wound".

She was mad, but she tried to maintain a professional demeanor the last 2 weeks. In her job, I'm sure she has to do that all the time.

I do it in person too. My termination letter can depend on the reason for termination. When it comes down to behavior (the child's or the parent's) then I tend to leave it very generic as to "not salt the wounds" as Heidi put it. If it has to do with late/non payment, breaking policies etc. then I will list the reason why but I don't delve into it. I talk to them personally and then just list the reason why.

[wdmmom]

I termed on the spot once. It went over like a screen door on a submarine!::::::::

I termed because DCD was way too comfortable. He tried bogarting my staff assistant right in front of me!! He asked how much I was paying and he offered her more money if she'd quit and go to work for him directly!!! Lucky for her dedication to me and her wonderful sense of humor, she told him that he couldn't afford her!! After that incident, I told the family they were on probation and if something like that happened again, they'd be termed on the spot. The next week, DCD had enough nerve to not only ask my staff assistant again but said he liked her watching the kids better than me!! Termination letter was drawn up and they were sent packing that day. DCM picked up s she got the noticed and cussed me out all the way to the car. She told me she didnt like the kids coming to my place anyway. Funny because they never missed a single day!!!

ThEN...dcd shows up at my house after hours!!! Apologizing. I thanked him for his apology and closed the door. Well...dcd must have thought an apology meant we were resuming our working relationship because he showed up the next day!!!!! I didn't answer the door or my phone.

He left only one message that said something along the lines of...I thought since I apologized we were good. Now you're not answering the door. Whatever man, Merry Christmas! ::::

[crazydaycarelady]

I have only termed twice but they have both been in person. One of them turned into dcm screaming at me in the driveway about how I was handling the situation all wrong. I met her in the driveway because I did not want a fight in front of the dckids inside, she wanted to come inside.

[Play Care]

How did it go?

I would love to just email them, unfortunately they don't have email. I feel a text would be cumbersome.

So my only option is mail or in person.

I only would term in person. I sometimes think that we put way more thought/worry/care into ending a professional relationship than there needs to be. So we agonoize over doing it just the right way or saying just the right thing. All that needs to be said is "I wanted to let you know that it's been a pleasure to care for Susie but as of x date, I will no longer be able to provide care for your family." I have a form letter that I also include with the verbal notice that gives several options as to why I am letting the family go. I make sure to cominicate honestly with clients so nothing is a surprise. If a parent is going to be upset, they are going to be upset no matter what. The only thing we can do is behave as professionally as possible to contain any fall out.
Good Luck!

[Blackcat31]

I only would term in person. I sometimes think that we put way more thought/worry/care into ending a professional relationship than there needs to be. So we agonoize over doing it just the right way or saying just the right thing. All that needs to be said is "I wanted to let you know that it's been a pleasure to care for Susie but as of x date, I will no longer be able to provide care for your family." I have a form letter that I also include with the verbal notice that gives several options as to why I am letting the family go. I make sure to cominicate honestly with clients so nothing is a surprise. If a parent is going to be upset, they are going to be upset no matter what. The only thing we can do is behave as professionally as possible to contain any fall out.
Good Luck!

Welcome to the forum! Your status has been upgraded so you can post without moderation

[allsmiles]

I termed on the spot once. It went over like a screen door on a submarine!::::::::

I termed because DCD was way too comfortable. He tried bogarting my staff assistant right in front of me!! He asked how much I was paying and he offered her more money if she'd quit and go to work for him directly!!! Lucky for her dedication to me and her wonderful sense of humor, she told him that he couldn't afford her!! After that incident, I told the family they were on probation and if something like that happened again, they'd be termed on the spot. The next week, DCD had enough nerve to not only ask my staff assistant again but said he liked her watching the kids better than me!! Termination letter was drawn up and they were sent packing that day. DCM picked up s she got the noticed and cussed me out all the way to the car. She told me she didnt like the kids coming to my place anyway. Funny because they never missed a single day!!!

ThEN...dcd shows up at my house after hours!!! Apologizing. I thanked him for his apology and closed the door. Well...dcd must have thought an apology meant we were resuming our working relationship because he showed up the next day!!!!! I didn't answer the door or my phone.

He left only one message that said something along the lines of...I thought since I apologized we were good. Now you're not answering the door. Whatever man, Merry Christmas! ::::

TERRIBLE..