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My parents also pay by e-transfer. It costs $1/transaction but the $$$ transfer is IMMEDIATE. No waiting for checks to clear or other 3rd party organizations to transfer it.
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I have this hanging by my front door. Each child has a folder with their name on it for art or memo's home. The top folder says "Payments".
Has been working great. Except cash payments. I have a little note on the folder that says "no cash payments." If they just drop in the cash I don't know who it is from!
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I love my job!
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Responding to the square thing .... I just eat the cost, it's a tax write off anyway, the same goes with the $1 transaction from ChildCarePay. I don't think any of my DC families would use the service if they had to pay additionally just to use it. I love ChildCarePay because I do drop-in care and I've recently started to require payment up front when they ask me for a reservation. This way they can request a day and time well in advance and pay for it (I won't reserve a spot unless it's paid for). When my FT or PT clients need extra hours or want a date night they pay for it in advance too and use childcarepay.
Only my last minute drop-in clients ever pay through Square Up really.
As for another post about waiting 3 days ... It didnt matter to me because none of my families use the same bank that I do and their checks dont clear until three days after I deposit it anyway so that's not really a big deal for me. I'll use any reason to keep myself out of the bank, I even use mobile deposit through my iPhone to deposit my checks
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maybe you know. childcarepay, do you have to be a member to minute menu? or do you have a link to sign up for prioviders.I looked on website and dont see it anywhere.Responding to the square thing .... I just eat the cost, it's a tax write off anyway, the same goes with the $1 transaction from ChildCarePay. I don't think any of my DC families would use the service if they had to pay additionally just to use it. I love ChildCarePay because I do drop-in care and I've recently started to require payment up front when they ask me for a reservation. This way they can request a day and time well in advance and pay for it (I won't reserve a spot unless it's paid for). When my FT or PT clients need extra hours or want a date night they pay for it in advance too and use childcarepay.
Only my last minute drop-in clients ever pay through Square Up really.
As for another post about waiting 3 days ... It didnt matter to me because none of my families use the same bank that I do and their checks dont clear until three days after I deposit it anyway so that's not really a big deal for me. I'll use any reason to keep myself out of the bank, I even use mobile deposit through my iPhone to deposit my checks.Comment
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I used your idea!,,
I did it exactly like you did. I also added a few blank envelopes in payment slot/folder for parents to use to place cash payments in it and write their child's name and date of payment. I also made variety of colored small circles to make a caterpillar that wraps around the pocket chart. It's really cute!I love my job!Comment
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I am pretty sure that you have to have a paid subsciption to MMK in order to use childcarepay. Childcarepay is a subset of the MMK websites (they are all run by the same group of people).
I use MMK to submit claims to my food program and I also use it to do all my accounting. It takes the guess work out of everything and all the info is stored easily in one place under one account. Definitely worth the $70/yr. I do all my taxes myself as a result.Comment
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Backtracking just a little here...
In regards to the original question about a locking box, have you considered doing a search for comment card boxes? They have the slot for the payment and they lock as well. Here are 2 I found on amazon...
Just a thought for anyone preferring the box method.Comment
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A lockable skinny rectangular mailbox nailed or screwed into the wall would be my suggestion.
My sister who is a rental property manager has one outside her door so tenents can stop by and put their payments in even when she's not home. Works great for her.
Since you're home when the parents pick up their children and pay you, you can put one on your wall by the sign in sheet.
Personally, though, I would want to be able to immediately look at the check as they hand it to me to make sure it is for the correct amount and dated correctly so I can cash it. But that's just me!Comment
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Thanks for posting that. I've been googling for something similiar and have recently asked my dad if he can make something like this for me.....Backtracking just a little here...
In regards to the original question about a locking box, have you considered doing a search for comment card boxes? They have the slot for the payment and they lock as well. Here are 2 I found on amazon...
Just a thought for anyone preferring the box method.Attached FilesComment
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yup, this is why I decided not to go with any type of box. As much as I hate dealing with the money I'd rather them hand me a check so I can glance at it and then just stick it on my fridge to go to the bank. I've had great paying clients who have forgotten to sign the checks, etc. I want to look it over before they walk out the door on a Friday evening!Comment
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I get paid in cash, and tend to stick it in my pocket or on a shelf or on the kitchen counter when it's handed to me. My own kids have started bringing friends home with them after school, so I'm thinking my system isn't the greatest idea anymore
. So I broke down and ordered a wooden cash box (technically a "suggestion box") with a lock. Here it is:
It's got the pocket on the side for envelopes and an attached pen. I think I'll have the parents write their child's name and the dollar amount on the envelope before they put the money in. This way I can take it all out at once and record it all at once, rather than one payment at a time.
The price is pretty reasonable -- with shipping to Canada it costs $43.Comment
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