Policies For Drop-Ins

[kendallina]

When I opened over 2 years ago I took on 2 drop in families. I charge $7 per hour for one child and $12 an hour for 2. I don't provide food for those children. I let parents shoot m a text the morning of or night before but I only take drop ins on Wed and Fri and they all know this.

Thanks for the info.

[ammama]

I have a few kids that are considered 'drop-in'. They come one day a week, most weeks. I don't charge if they don't come, that's the benefit of drop in, but they do pay a higher per day rate than even my part-time kids do. My dck's (and drop in's) are all older. My youngest dck is 3, and my drop in is 2.5 yrs old. I have no problems with them at all.

[ninosqueridos]

just a thought to throw out there...what about afternoon part-timers that come 2-3 days per week so you wouldn't have the not-used-to-you-ness that comes with drop-ins?

[kendallina]

just a thought to throw out there...what about afternoon part-timers that come 2-3 days per week so you wouldn't have the not-used-to-you-ness that comes with drop-ins?

Oh, yeh that would be perfect and I would take it in a heart beat. I figured it might be kind of hard to find, though.

[Abigail]

Do they have to contact you by a certain time in order to have a spot?

What if they reserve you and then the child is sick, do they still pay (my regular parents do)?

How much do you charge for drop-in...do you charge extra because it is drop in?

Anything else I need to be thinking of?

Any help you can give me with this would be great. Thanks!!

I would call your local "drop-in" centers and ask what they charge and base your rates off them. Ours are all about $6/hour for an infant and $4/hour for older children. I would then put the rates really close to those rates because your home would be more comforting and sanitary/less germs than the drop in centers so they should choose you. Most of our centers have a rule of a four hour max and if you allow five or six hours that would be a life saver to those who want to do all their errands in one day.

I would say at least give it a try because you never know what it will be like until you try it! As far as spots go, well, drop-in is a first come first serve basis. Make sure they pay you in advance for the time they think they would be gone and then they pay the difference/you pay the difference if they're late or early. It should work out just fine. Drop-ins don't have a solid year round contract. Only if they became part time would I charge a sick fee, but not for a drop-in. It's first come first serve and during this time if you don't have any kids then you are free to leave home and do what you want and not wait around for anyone.

[momatheart]

Before we were full at the center we did drop ins and I HATED IT!

[DBug]

I do take one drop-in, but I won't do it for anyone else. LOVE this little guy, but the mom is, well, unique.

Here's the thing: no contract means they don't have to pay if I've booked a spot for him and then he's sick or G'ma is there to watch him instead. I've turned down my contracted part-timers as drop-ins on days where I had him scheduled in, only to have him not show up. And this past week, the mom was prepaid, and then didn't show. Now, because I don't have a contract with her, I had to agree to carry the balance over til the next time she needs care. Argh!

So, if you've gotta do it, at least keep yourself covered. Do up a drop-in contract with the same "retainer" system that a few other people have suggested. Have them prepay a certain amount and deduct the amount from their "account" for care days, sick days and no-show days, just like you would for full-timers. And make sure that whatever you charge is worth your while. I charge $6/hour for drop-in (f/t is $30/day), but if I could change it, I would make it $8/hour with a 4 hour minimum. That way I'd still be making my full day's rate, even if the child is only here for two hours.

And then, as soon as you can afford it, cancel the drop-ins! ::

[dEHmom]

I do drop in/casual. I don't call it drop ins, but they pay me more a week than full timers do.

I don't mind it, but mine is currently 3 full days a week.

I would suggest if you are considering it, I would put a minimum on the the drop in. such as.....$5/hr minimum 3 hours, 2 times a week, or something like that.

Because the drop in thing, if it's once a week or month or 2 months, is way to hard on the child. So I changed that policy quick. It's not fair on you or the child, to see each other once in a blue moon. There is no way they can adjust.

Also, if you have napping times, make sure drop offs do not fall within that time frame, or lunch time etc. And if you have a website, they can check online whether you have any availabilities for drop in times for the week/day/month.

I charge a week prior for the following week. That way there, if they call in sick, I still got paid! The policy of paying for your booked days vs attended days is still in effect.

I just changed my hourly rate to 8/hour

[kendallina]

I do take one drop-in, but I won't do it for anyone else. LOVE this little guy, but the mom is, well, unique.

Here's the thing: no contract means they don't have to pay if I've booked a spot for him and then he's sick or G'ma is there to watch him instead. I've turned down my contracted part-timers as drop-ins on days where I had him scheduled in, only to have him not show up. And this past week, the mom was prepaid, and then didn't show. Now, because I don't have a contract with her, I had to agree to carry the balance over til the next time she needs care. Argh!

So, if you've gotta do it, at least keep yourself covered. Do up a drop-in contract with the same "retainer" system that a few other people have suggested. Have them prepay a certain amount and deduct the amount from their "account" for care days, sick days and no-show days, just like you would for full-timers. And make sure that whatever you charge is worth your while. I charge $6/hour for drop-in (f/t is $30/day), but if I could change it, I would make it $8/hour with a 4 hour minimum. That way I'd still be making my full day's rate, even if the child is only here for two hours.

And then, as soon as you can afford it, cancel the drop-ins! ::

Thank you! Very helpful suggestions. I will definitely do a drop-in contract and will consider a retainer system as well.

[kendallina]

I do drop in/casual. I don't call it drop ins, but they pay me more a week than full timers do.

I don't mind it, but mine is currently 3 full days a week.

I would suggest if you are considering it, I would put a minimum on the the drop in. such as.....$5/hr minimum 3 hours, 2 times a week, or something like that.

Because the drop in thing, if it's once a week or month or 2 months, is way to hard on the child. So I changed that policy quick. It's not fair on you or the child, to see each other once in a blue moon. There is no way they can adjust.

Also, if you have napping times, make sure drop offs do not fall within that time frame, or lunch time etc. And if you have a website, they can check online whether you have any availabilities for drop in times for the week/day/month.

Good suggestions...thank you!

[e.j.]

Do they have to contact you by a certain time in order to have a spot?
My drop-ins call whenever they know they need a spot. Most of the time, they call in advance but sometimes they might run into an emergency situation and I get little notice. I accommodate them when I can but they also know I may not be able to help if I don't have a slot available. As someone mentioned: it's first come, first served and no guarantee I'll have a open slot on any give day - the sooner they reserve a spot, the better their chances I'll have something available.

What if they reserve you and then the child is sick, do they still pay (my regular parents do)?
I don't have them pay if they have to cancel. I like doing drop-in work because it's extra money for me so I don't want to scare them away by charging them if they have to cancel for some reason. My regular parents do pay whether they are here or not because their slot is guaranteed and I rely on the income. Since I don't rely on drop-in money, I don't charge them if they're not here. (I do stress the importance of letting me know asap if they don't need me. So far, they've been good about doing that.)

How much do you charge for drop-in...do you charge extra because it is drop in?
I charge my regular parents by the hour and do the same for drop-ins. I don't charge extra.

Anything else I need to be thinking of?
I do have my drop-in parents go through the same interview process as my regular parents. I also have them sign the same contract so they know that my polices are the same for them in terms of payment, behavior, illness, etc... I know a lot of providers don't like doing care on a drop-in basis (and I understand the problems involved) but drop-ins have worked great for me so far. It's extra money I wouldn't have had otherwise and I've often had parents ask to become regulars based on the care I've given their child during drop-in hours. Good luck! I hope it works out for you.

[e.j.]

I should have added that they pay me up front based on the number of hours they say they'll need me. If they need me longer, they just pay the extra at pick-up. If they don't need me for quite as long as they thought, they don't get a refund. They still pay me based on the hours they first told me since I've had then reserved that time for them.