Childcare Software Needed

[daycare]

I need some help.

My daycare is growing and I can't find a program that will help me track everything that I need in a productive way.

I do use MMK, but it does not do what I need it to.

i am looking for a one stop shop

check kids in and out using a web-based program, (ipad or tablet system)
automatically bills late fees
all accounting in one place, automatically bills weekly, monthly and etc
wait list
able to use different rates for each family if needed
keep up on immunizations

most of all, I need everything I have now in one place. I am using 4 different programs and none of them communicate with each other, so at the end of the day, I am entering information into these 4 different programs, it's becoming too much for me and if I want to continue to grow and run my business at this rate, I will need to have a different system.

Anyone use a program that has these functions?

[Sunshine74]

We use Procare at our center. It has so many functions I'm not even sure we utilize all we have. I think it may be on the pricey side though.

[daycare]

We use Procare at our center. It has so many functions I'm not even sure we utilize all we have. I think it may be on the pricey side though.

yes I saw that one, but it is several thousand dollars and I will not ever reach that many children or need all of those functions. but thank you for repsonding

[spedmommy4]

Personally I LOVE childcare sage. I used a coupon and got it for 265, and I own it outright. It has a time clock function. The database for the for the time clock is stored on the desktop and parents can check in on a windows based laptop or tablet. I can maintain a ledger, bill parents, I could track and pay employees, and so much more. Even better, they have a version designed specifically designed for home based childcare providers. I don't use all the features, and there is a bit of a learning curve if you aren't tech savvy, but I've been impressed so far.

[daycare]

Personally I LOVE childcare sage. I used a coupon and got it for 265, and I own it outright. It has a time clock function. The database for the for the time clock is stored on the desktop and parents can check in on a windows based laptop or tablet. I can maintain a ledger, bill parents, I could track and pay employees, and so much more. Even better, they have a version designed specifically designed for home based childcare providers. I don't use all the features, and there is a bit of a learning curve if you aren't tech savvy, but I've been impressed so far.

I did see that one, but it is not web based. My fear is that I recently lost my computer, it just crashed and everything went down with it. So now i am having to start all over again with everything.....

But it did seem very promising.

can you tell me what kind of device your parents sign in on??

[spedmommy4]

Childcare sage isn't web based but it does back up to their database and gives you the option to save to an external hard drive as well. I purchased a terabyte (sp?) drive at Costco for under $100.

My parents sign in and out on a Dell laptop. We only have an ipad and Childcare Sage isn't compatible with ipads.

[daycare]

Childcare sage isn't web based but it does back up to their database and gives you the option to save to an external hard drive as well. I purchased a terabyte (sp?) drive at Costco for under $100.

My parents sign in and out on a Dell laptop. We only have an ipad and Childcare Sage isn't compatible with ipads.

Do you know if it's windows based? Would a windows tablet work??

[spedmommy4]

Yes. Windows based. According to the time clock instructions, a windows based tablet would work.

http://www.childcaresage.com/pdfmanuals/ChildcareSage_Timeclock.pdf

If you need more info about the time clock part. It's linked to the main program but has a separate manual.

[daycare]

Thanks so much for all of your info on this I will have to check it out.

Does it bill late fees?

[spedmommy4]

Automatically? I'm not sure. I had all of my auto billing set up through mm and I'm still transitioning that part over. It let me set the individual rates, parent schedules, registration fees, (and date to bill) and the late fee amounts.

[Blackcat31]

I need some help.

My daycare is growing and I can't find a program that will help me track everything that I need in a productive way.

I do use MMK, but it does not do what I need it to.

i am looking for a one stop shop

check kids in and out using a web-based program, (ipad or tablet system)
automatically bills late fees
all accounting in one place, automatically bills weekly, monthly and etc
wait list
able to use different rates for each family if needed
keep up on immunizations

most of all, I need everything I have now in one place. I am using 4 different programs and none of them communicate with each other, so at the end of the day, I am entering information into these 4 different programs, it's becoming too much for me and if I want to continue to grow and run my business at this rate, I will need to have a different system.

Anyone use a program that has these functions?

This member is looking for input for software development.
Perhaps, they could be of help to you.

https://www.daycare.com/forum/search.php?searchid=3662208

[Alwaysgreener]

I tried one called Cake. It has an app and website. It was more info that I needed but it may work for you. It is free to try and use some portions.

[renea]

I use Sandbox for my childcare center. It is web based. We use tablets for parents to check in/out.

It does have a payment area. Im not sure if there is an automatic late fee component. Call and ask questions directly. They are very helpful and will tell you what is in development right now for added features.

[daycare]

I use Sandbox for my childcare center. It is web based. We use tablets for parents to check in/out.

It does have a payment area. Im not sure if there is an automatic late fee component. Call and ask questions directly. They are very helpful and will tell you what is in development right now for added features.

Thanks for responding

I did check out sandbox but it was too expensive at $75 a month. But the program seemed great.

[spedmommy4]

Thanks for responding

I did check out sandbox but it was too expensive at $75 a month. But the program seemed great.

I did the free trial on Sandbox and was frustrated with the user interface. As an example, I don't like that I have to enroll siblings individually. With the program I use, all children in the same family are enrolled on the same screen. Easy, peasy.