When do you Give Tax IDs to DCPs?

[Kim]

I include my EIN on weekly receipts for parents that require it for their flex account. Other families get one receipt for the year at tax time. As long as you keep good records, you should be covered if a family claims something at tax time that they shouldn't.

Something sounds strange with this family though. To me it sounds like she may be getting ready to bolt and wants to be sure she can still claim what she's spent when it comes time for taxes next year. All of my flex account families require a receipt with the EIN, dates of care the money applies to and amount paid. If she needed your EIN for her flex account wouldn't she just ask you a receipt with all the required info on it each time she pays you rather than just ask you for your EIN # and nothing more?

[Breezy]

I include my EIN on weekly receipts for parents that require it for their flex account. Other families get one receipt for the year at tax time. As long as you keep good records, you should be covered if a family claims something at tax time that they shouldn't.

Something sounds strange with this family though. To me it sounds like she may be getting ready to bolt and wants to be sure she can still claim what she's spent when it comes time for taxes next year. All of my flex account families require a receipt with the EIN, dates of care the money applies to and amount paid. If she needed your EIN for her flex account wouldn't she just ask you a receipt with all the required info on it each time she pays you rather than just ask you for your EIN # and nothing more?

I asked if she needed it for a flex account and she said No. That she asks for it up front to be sure the provider has a SSN or EIN. I obviously have a SSN which I would NOT give out prior to tax time period. My DH thinks she is going to give notice or yes just bolt and thats why she wants the EIN now. Like she thinks I wont give it if she terms.

[Kim]

I asked if she needed it for a flex account and she said No. That she asks for it up front to be sure the provider has a SSN or EIN. I obviously have a SSN which I would NOT give out prior to tax time period. My DH thinks she is going to give notice or yes just bolt and thats why she wants the EIN now. Like she thinks I wont give it if she terms.

Gotcha- I missed that sorry! Sounds like your DH might be right but that might be a blessing in disguise for you if she's a difficult parent. I would just tell her that you give out your EIN with receipts at tax time and they are MAILED to all families that were in care during the tax year even if they are not still enrolled at tax time. Does she think you would really mess with the federal government and break the law to not send her a receipt at tax time?

[Breezy]

Gotcha- I missed that sorry! Sounds like your DH might be right but that might be a blessing in disguise for you if she's a difficult parent. I would just tell her that you give out your EIN with receipts at tax time and they are MAILED to all families that were in care during the tax year even if they are not still enrolled at tax time. Does she think you would really mess with the federal government and break the law to not send her a receipt at tax time?

No kidding. I mean I hate being difficulut when I could just give it to her. I don't have it memorized though and I would have to find it as I am in the process of going through all my files and reorganizing so at the moment it is not where it belongs. My DH said he saw it yesterday though

[Blackcat31]

I include my EIN on weekly receipts for parents that require it for their flex account. Other families get one receipt for the year at tax time. As long as you keep good records, you should be covered if a family claims something at tax time that they shouldn't.

Something sounds strange with this family though. To me it sounds like she may be getting ready to bolt and wants to be sure she can still claim what she's spent when it comes time for taxes next year. All of my flex account families require a receipt with the EIN, dates of care the money applies to and amount paid. If she needed your EIN for her flex account wouldn't she just ask you a receipt with all the required info on it each time she pays you rather than just ask you for your EIN # and nothing more?

The parents I have that use flex spending bring me the flex spending form to fill out and sign so I know exactly why I am providing the info they are asking for.

Why don't you just straight up ask her why it is she needs your EIN now?

[Breezy]

The parents I have that use flex spending bring me the flex spending form to fill out and sign so I know exactly why I am providing the info they are asking for.

Why don't you just straight up ask her why it is she needs your EIN now?

I did. She said and I quote, "We need it to file the amount we paid in childcare for the year. We ask for it upfront to ensure the provider has one or a SSN and so they are aware we file."

[wdmmom]

I would tell her this:

You will get a year end tax receipt in January 2013 for payments made in 2012. The receipt will have my tax id on it.

If she in fact needs it for the flex spending account, I would tell her to provide you with the paperwork. Everytime one of my parents does the flex spending account, I have to sign a paper and put my tax id on it. Anytime they take reimbursements from that account, I need to make sure the amounts they are collecting are the same as I've been paid, sign and provide my id again.

Either way, she needs to provide you with the flex spending account paperwork.

[wdmmom]

I did. She said and I quote, "We need it to file the amount we paid in childcare for the year. We ask for it upfront to ensure the provider has one or a SSN and so they are aware we file."

I would tell her that she can contact your CPA and get confirmation that you in fact file taxes and have an EIN that will be provided at the end of the year.

I never have and never will provide my EIN upon enrollment for their benefit. At times I've given the final receipt at termination and my EIN is on it.

[Blackcat31]

I did. She said and I quote, "We need it to file the amount we paid in childcare for the year. We ask for it upfront to ensure the provider has one or a SSN and so they are aware we file."

I would respond with the following text; "Having an EIN has NO bearing on whether or not I file taxes nor does it have any bearing on the quality of care I provide. I will send you my EIN number at the end of the year as I do with all clients." and leave it at that. If she continues to bully you into giving it, I would tell her that if she is unhapy with your services, she is free to seek services elsewhere and then add that she is still not getting your EIN until everyone else does.

After that, anything she texts or says should be met with silence.

[Breezy]

I would respond with the following text; "Having an EIN has NO bearing on whether or not I file taxes nor does it have any bearing on the quality of care I provide. I will send you my EIN number at the end of the year as I do with all clients." and leave it at that. If she continues to bully you into giving it, I would tell her that if she is unhapy with your services, she is free to seek services elsewhere and then add that she is still not getting your EIN until everyone else does.

After that, anything she texts or says should be met with silence.

Gracias! This is what I shall say.

[Breezy]

She said, "I am a little concerned. We asked for it when we interviewed and you never said we had to wait. Please explain, thank you."

I said It was never discussed when I would provide it. It is still my personal information and I prefer not to give it out until it is needed for tax purposes. You said you prefer to have it up front to insure I have one and that I am aware you file. I am aware of the fact that you file and I do as well."

[Breezy]

Now she says that If I had said that she had to wait until the end of the year they wouldnt have gone with me. She says it seems like things change from week to week and it makes her very uncomfortable.

I said I am sorry she feels that way and that we did not discuss a time frame in which she expected it. As far as I am concerned nothing has changed. Evidently there has been some miscommunication and for that I apologize as well. If you are unahppy with my care and/or polices you are welcome to find services elsewhere.

[Blackcat31]

She said, "I am a little concerned. We asked for it when we interviewed and you never said we had to wait. Please explain, thank you."

I said It was never discussed when I would provide it. It is still my personal information and I prefer not to give it out until it is needed for tax purposes. You said you prefer to have it up front to insure I have one and that I am aware you file. I am aware of the fact that you file and I do as well."

Now she says that If I had said that she had to wait until the end of the year they wouldnt have gone with me. She says it seems like things change from week to week and it makes her very uncomfortable.

I said I am sorry she feels that way and that we did not discuss a time frame in which she expected it. As far as I am concerned nothing has changed. Evidently there has been some miscommunication and for that I apologize as well. If you are unahppy with my care and/or polices you are welcome to find services elsewhere.

good job sticking with your policies!!
If she isn't happy with you and whatever miscommunication she didn't hear or didn't specifically ask about during the interview and now feels the need to seek services elsewhere, I'd smile and wave as she goes.....sounds like she would be too high maintenance for me.

If she would actually leave because of that, I'd be glad to not have to deal with whatever other issues were to follow.

[Kim]

The parents I have that use flex spending bring me the flex spending form to fill out and sign so I know exactly why I am providing the info they are asking for.

Why don't you just straight up ask her why it is she needs your EIN now?

My flex families can do either one- have me fill out the form or I can give them a receipt. I just prefer to do receipts- it's easier for me.

Now she says that If I had said that she had to wait until the end of the year they wouldnt have gone with me. She says it seems like things change from week to week and it makes her very uncomfortable.

I said I am sorry she feels that way and that we did not discuss a time frame in which she expected it. As far as I am concerned nothing has changed. Evidently there has been some miscommunication and for that I apologize as well. If you are unahppy with my care and/or polices you are welcome to find services elsewhere.

I think you need to part ways. It doesn't sound like this family is a good fit. It's strange that she is being so pushy about needing your EIN number. :confused:

[Breezy]

She stated she is going to give notice.