Payment Invoices How Do You Handle This?

[emmajo]

I'm so old-fashioned! Everyone hands me a check. I only give a receipt to one dkm who needs it for work reimbursement. It's just a Word file w/ "*** paid $______ to *** on ***date for childcare for *** from ***date to ***date."
6 on a sheet and I cut off one each week to give to her. At the end of the year I give each family an index card w/ their total paid - they sign a copy and I sign a copy and we each keep one. I have an Excel file for weekly totals paid to me, and another with a running total of what each family pays each month. Once I have this all set up it's easy to keep track, but it does sound like MMK is a lot of fun to use too!

[mismatchedsocks]

Parents who give me a check do not get a receipt. they can get those from the bank if they need proof they pay me. I also keep track on microsoft money each week what is owed, how they paid and when. Each month I print out this sheet for their file, then add up the 12 months at end of year.

Parents who pay cash, and ask for a receipt get one. I keep this money also in microsoft money and write cash, and give families end of year statement at end of year. I have carbon receipt book for cases that may need it. My families are really good right now, each week they pay the same so there is no confusion, so I havent used a receipt in a year!

[beachgrl]

Thanks everyone for the replies, I will check into the ones mentioned and see what will work best for me right now I have one fam that pays great and one that is kinda a hassle so I want to keep up with everything so it is clear for them in case they get mixed up because I sure wont,

[snbauser]

Another MMK user here. I stopped providing receipts a few months ago in order to cut costs. I have 12 families and the cost of ink was killing me. So now I only have 2 that I give receipts for for their reimbursement. One of them I email a copy to and she pays monthly. The other I print out one because she pays by cash and pays an even amount whenever she owes anything and I have to enter it all in and figure out how much she will owe and when it will be due next.

[Meeko]

I have used the Home Day Care Calendar Keeper (Tom Copeland and Redleaf Press) for years and years. It has a place to record attendance and payments and lots of advice on home day care. It has work sheets for taxes and areas to record business expenses. It's easy peasy to understand and I can whip it out to show a parent if they ever have a question. (Don't want to fire up my computer, have to print something out and have folks wandering into my office)

[littlemissmuffet]

I print out payment sheets and mark them each week when I am paid. I am old school. I like my info on hand so I can show parents if needed.

This is what I do to. And I only give ONE reciept at the end of the year, or upon termination of services. If a parent loses it and needs another, they are charged a $5 fee!

[pixsydust]

I print two copies of each family's invoice. I give them one copy and I keep the second copy for my records. I use a self inking stamp that has "PAID, DATE, METHOD" on it and just fill in the blanks. I keep my copy in a folder with all my payments received as well as a summary sheet that I created in the front of the folder to write pay period, payment source, amount paid, and whether they paid by cash, check or direct deposit. The summary sheet is helpful if I just need to check an amount paid. It saves me from looking through all the invoices.

[2ndFamilyDC]

I also use MMK..............couldn't function without it now.

[beachgrl]

Good to get some ideas, may try mmk trial to check out what and all is included, thanks all!