Permission to Photograph

[Abigail]

I think you all are making too much work for yourself. I vote for a paragraph in the handbook. If a parent comes to you with a concern, you just tell them " I am happy to accommodate your request. Let me make a note on your contract." And then take the contract, and write NO PICS on it.

Added note:
You might want to keep an information sheet. It includes allergies, med concerns, no pics requests, other oddball facts that are unique to each child... In case of emergency/ substitute/ whatever. Just a quick reference page that as the provider you have etched into your brain but sets the parents at ease knowing you keep those concerns on the front burner.

Just a thought.

Should this reference page be something that is typed and just updated as needed? Do I put all the children's specifics on it or one per child? What if a child doesn't have anything specific outside the basic policies? I do believe I am making this too difficult. I guess I would be fine with having a parent write a note stating "Do not take pictures or post pictures of my child" and saving that in their file. I am typing all my contracts instead of having fill-in-the-blanks so I can see this way would be more annoying to retype something if they decided not to take pictures. Maybe just require a separate sheet with the written request on it instead of adding it to the contract or should it really be added to the contract? Sorry for all the questions!

[missnikki]

Should this reference page be something that is typed and just updated as needed? Do I put all the children's specifics on it or one per child? What if a child doesn't have anything specific outside the basic policies? I do believe I am making this too difficult. I guess I would be fine with having a parent write a note stating "Do not take pictures or post pictures of my child" and saving that in their file. I am typing all my contracts instead of having fill-in-the-blanks so I can see this way would be more annoying to retype something if they decided not to take pictures. Maybe just require a separate sheet with the written request on it instead of adding it to the contract or should it really be added to the contract? Sorry for all the questions!

About the 'reference sheet':
As for me, right now I have around 31 kids I am responsible for at various times in my day. I just keep a 'cheat sheet' with me, nothing fancy. I keep it behind the roll sheet so that it's always with me. It's only for those kids with unique requests or needs. I just highlight the kids' name,and highlighted in the same color on the roll sheet, and a brief description of the unusual circumstance- No Pics, allergic to nuts and pennicillin, athsma, meds in fridge, etc...whatever the case may be. It's more for ME and my sanity than anything, I am the type to remember things if I have physically written them down at some point. I just refer to it now and then, and if a parent tells me something specific to watch out for or about the kids' day, I jot it down and make a little notation on the roll sheet so I know there's a 'red flag' on them for the day. After a while, you won't forget the special issues, but it really is just a basic quick reference guide to the basic stuff you need to know about particular kids in your care and is not for anyone else's eyes (unless you have other staff or a sub now and then.) The parents don't need to know your system, they just liket o hear you have one when they tell you something important, KWIM?

As far as what to do with the no pics request... I just write in red sharpie on the contract "NO PICS", so the parent sees that I have it notated, then file it away. That info goes on my personal reference sheet, since it is a unique circumstance to that child.

So I guess it won't matter if you print it out or handwrite it or keep an electronic file on your computer...it just matters that you have the basic unique info easily accessible one way or another. Revise as often as you want. Cross it out, type a new one, whatever works for you.

[lvt77]

I dont tell them that they need to sign in, i just add it to the publication folder that I give them when they come to their second interview. It has two choices 1. accept 2. decline.